Dialog: New Event
How to Open
- In Calendar: Click "+" or double-click on time slot
- Agenda view: "New event" button
- Quick action: Double-click opens event with slot's start time pre-filled
Fields
| Field | Required | Description |
|---|---|---|
| Title | Yes | Event name |
| Date & Time | Yes | Start and end; pre-filled when double-clicking slot |
| Location | No | Physical or virtual venue |
| Attendees | No | Email addresses; sends invitations |
| Description | No | Notes, agenda, links |
| Online Meeting | No | Link for video conference (e.g. Jitsi, Teams) |
| Recurrence | No | Daily, weekly, monthly, yearly; end date or count |
| Reminder | No | Minutes/hours before event (depends on provider) |
Recurrence Options
- Repeat: Daily, weekly, monthly, yearly
- Until: End date or "No end"
- Count: e.g. "10 events"
- Exceptions: Remove single instances from series (in event details)
Provider Selection
With multiple calendars connected (Microsoft, Nextcloud, OX):
- Dropdown or selector for target calendar
- Event is saved to chosen calendar
- Default provider can be set in Settings
Scheduling Assistant
For events with attendees (email provided):
- Open Scheduling Assistant
- View attendee availability (Free/Busy)
- Choose optimal time slot
- Requirement: Attendee calendars must be queryable (e.g. Microsoft)
Workflow
- Open dialog (see How to Open)
- Enter title and date/time
- Optional: Location, attendees, description, recurrence
- Choose provider (when multiple)
- Save
📸 Screenshot: New Event / Create event
Meeting and event options (online meeting)
When Sparks online meeting is enabled, additional options are available for access, lobby, chat/polls/Q&A, recording, captions, meeting language, and transcripts (some features depend on your organization’s plan). Full overview: Event and meeting options.